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1. #O365 outlook 2016 archive settings how to#
2. #O365 outlook 2016 archive settings software#
3. #O365 outlook 2016 archive settings download#

Just one worry about falling, humidity or bug and your emails will be lost. Saving them therefore only depends on the physical state of your hard drive. Indeed, your emails will only be stored LOCALLY and therefore only available on the hard drive of your personal machine.

However, you must be aware of the risks that this archiving method entails. This frees up space on the servers, reduces the time it takes to load e-mails on an e-mail management application, but also fights against hacker attacks against online e-mail. Using local archives to store old emails is very useful especially when the server folder of our mailbox is subject to a quota (as is the case for Outlook for example). It's over ! Your archived files are available on the left under your other mail folders. In the Automatic archiving frame, click on Automatic archiving parameters.Ĭheck the box Automatically archive all and indicate the frequency of automatic archiving of your emailsĬheck the "Display the archive folder in the list of folders" box to access this folder from the main interfaceĬhoose the tree structure in which you want to store your Outlook data file (.pst) on your computer. To do this, go to File then Options then Advanced Options.SMTP server (outgoing mail):, port 587, requires SSL, requires authenticationĪnd now, it's done ! Your account is configured with the POP protocol, that is to say that the mails will be downloaded then stored outside the server and therefore can only be viewed from your current machine.Īnother Outlook possibility: Automatic local archivingĪnother possible solution is to configure automatic archiving.POP server (incoming mail):, port 995, requires SSL.Fill the window with the same values as in the screenshot below. To do this, you need to know the sending (SMTP) and receiving (POP3 or IMAP) servers of the e-mail you use. You will now need to fill in your POP account settings.

#O365 outlook 2016 archive settings download#

In the POP Download section, choose the option you prefer between "Activate POP for all messages" or "Activate POP for messages received from now on".Click on the Transfer and POP / IMAP menu.Open Gmail, click on Settings (the gear) at the top right then Settings in the drop-down menu.Let’s take the example of Gmail to make this change. Your email account must first be configured in POP, by default it is configured as an IMAP account. We explain below the procedure to follow. So to store your emails locally with Outlook 365, just change this IMAP protocol to POP. On the contrary, the POP protocol works by downloading emails only once and storing them directly outside the server (Youpi! That's what interests us).

The IMAP protocol is very widely used because it is the one that allows you to consult your emails from anywhere because the emails are stored on the server. Either you use POP (Post Office Protocol) or, and this is the most common case, you use IMAP (Interactive Mail Access Protocol). You should know that there are two ways to access your emails. However, it is possible to work around this problem by configuring your mailbox in POP protocol.

#O365 outlook 2016 archive settings software#

You should know that this software does not allow you to save your emails through a local folder, like the previous two. Secure the data contained in your emails, which can no longer be victims of hacking.Īssociated with the office suite “Microsoft 365”, Outlook is a paid messaging management software published by Microsoft.Reduce the loading time of the messaging application you are using.Still access your messages on your computer.Reduce the server space of all old emails.

#O365 outlook 2016 archive settings how to#

The purpose of this tutorial is to explain to you how to store your emails in a local folder with Outlook 365, while keeping access to them so that you can respond, forward or read them easily.Īrchiving locally on a personal machine allows you to:

All these emails accumulate in server folders and take up space. About 293 billion emails are sent every day, not counting spam.